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Privacy Policy

Below is a comprehensive Privacy Policy and SMS Terms & Conditions for Roman Empire RCM that incorporates all of the requirements you listed, including the required SMS disclosure language. It is written to fit your luxury, professional brand and is appropriate for publishing on your website. Be sure to have your attorney review it before it goes live.

Privacy Policy

Effective Date: July 25, 2026

Roman Empire RCM (“Roman Empire RCM,” “we,” “our,” or “us”) is committed to protecting the privacy and security of the personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, communicate with us, request services, or otherwise interact with our company.

This Privacy Policy applies to our website, online forms, communications, and all services provided by Roman Empire RCM.

Information We Collect

Depending on how you interact with us, we may collect the following information:

Personal Information

  • Name
  • Business name
  • Job title
  • Email address
  • Telephone number
  • Mailing address
  • Information submitted through contact forms
  • Appointment requests
  • Service inquiries
  • SMS communication preferences

Business Information

When discussing or providing services, we may collect business-related information including:

  • Practice information
  • Insurance billing information
  • Software platforms used
  • Revenue cycle information
  • Other information necessary to provide requested services

Technical Information

When visiting our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time spent on pages
  • Cookies and analytics information

How We Use Information

We use collected information to:

  • Respond to inquiries
  • Schedule consultations
  • Provide requested services
  • Communicate regarding appointments
  • Send requested information
  • Improve our website
  • Improve customer service
  • Maintain business records
  • Comply with legal obligations
  • Send SMS communications when consent has been provided

SMS Communications

If you consent to receive SMS messages from Roman Empire RCM, we may send messages regarding:

  • Appointment reminders
  • Follow-up communications
  • Customer service updates
  • Responses to inquiries
  • Requested information

Message frequency may vary.

Standard message and data rates may apply.

You may opt out at any time by replying STOP.

For assistance, reply HELP or contact us directly.

Cookies and Website Analytics

Our website may use cookies and similar technologies to:

  • Improve website functionality
  • Analyze website traffic
  • Remember preferences
  • Improve user experience

You may disable cookies through your browser settings, although some website functionality may be limited.

How We Share Information

We may share information when necessary with trusted service providers who assist us in operating our business, including:

  • Website hosting providers
  • Technology vendors
  • Payment processors
  • Professional advisors
  • Legal or regulatory authorities when required by law

These providers are only permitted to use information necessary to perform services on our behalf.

SMS Privacy Disclosure

Mobile Opt in, SMS Consent, and phone numbers collected for SMS communication purposes will not be shared with any third party or affiliates for marketing purposes.

Data Security

Roman Empire RCM maintains administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

While no system can guarantee absolute security, we continually work to protect your information using reasonable industry standards.

Data Retention

We retain personal information only as long as necessary to:

  • Provide requested services
  • Maintain business records
  • Meet legal obligations
  • Resolve disputes
  • Enforce agreements

Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

Children’s Privacy

Our services are intended for businesses and healthcare providers and are not directed toward individuals under the age of 13. We do not knowingly collect information from children.

Your Privacy Rights

Depending on applicable law, you may have the right to:

  • Request access to your information
  • Request corrections
  • Request deletion of information where permitted
  • Withdraw consent for communications
  • Request information regarding how your data is used

Requests may be submitted using the contact information below.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will become effective upon posting to this page. Continued use of our website after changes constitutes acceptance of the revised policy.

Contact Us

If you have questions regarding this Privacy Policy, please contact:

Roman Empire RCM

Port St. Lucie, Florida

Phone: 772-771-1136

Email: [email protected]

Website: www.romanempirercm.com

SMS Terms & Conditions

1. SMS Consent Communication

Information (phone numbers) obtained as part of the SMS consent process will not be shared with third parties or affiliates for marketing purposes.

2. Types of SMS Communications

If consent has been given to receive text messages from Roman Empire RCM, messages may include:

  • Appointment reminders
  • Follow-up messages
  • Customer service communications
  • Responses to service inquiries
  • Scheduling confirmations

Example:

“Hello, this is a reminder of your upcoming appointment with Roman Empire RCM on July 30 at 2:00 PM. Reply STOP to opt out of SMS messaging at any time.”

3. Message Frequency

Message frequency varies depending on your interactions with Roman Empire RCM.

Customers may receive up to 50 SMS messages per week related to appointments, customer service, scheduling, or follow-up communications.

4. Potential Fees

Standard message and data rates may apply according to your mobile carrier’s pricing plan.

Charges may vary for domestic and international messaging.

5. Opt-In Method

You may opt in to receive SMS communications from Roman Empire RCM by:

  • Providing verbal consent during a conversation with our staff.

6. Opt-Out Method

You may opt out at any time by replying:

STOP

to any SMS message received.

You may also request removal from our messaging list by contacting Roman Empire RCM directly.

7. Help

For assistance, reply:

HELP

You may also contact us directly:

https://www.romanempirercm.com/contact

Phone: 772-771-1136

Email: [email protected]

Additional Options

If you do not wish to receive SMS messages, simply do not provide consent during your conversation with our staff.

8. Standard Messaging Disclosures

  • Message and data rates may apply.
  • Message frequency may vary.
  • Reply STOP to opt out at any time.
  • Reply HELP for assistance.
  • Additional information is available on our Privacy Policy and Terms & Conditions pages.